Comply with the traveler registration regulations is mandatory for all tourist accommodations in Spain, whether they are hotels, hostels, rural houses, apartments, tourist housing, or properties managed by platforms such as Airbnb or Booking.
Since the entry into force of Royal Decree 933/2021, the Ministry of the Interior requires that all lodging establishments requires that all lodging establishments register and electronically communicate their guests’ data to the State Security Forces and Corps, more specifically, through the SES Hospedajes
At the end of the post, you will find a guide and a 2025 traveler form template.
🧍♂️ What is the Guest Entry Form / Check-in Register?
The guest entry form is the document where the identity data of each traveler who stays at an establishment. This registration aims to guarantee public safety and the subsequent submission to the Ministry of the Interior.
📋 Mandatory data to include:
- Traveler data: name, surname, nationality, type and number of document, date of birth, and place of residence.
- Accommodation data: address, type, and owner of the establishment
- Entry and exit dates.
- Guest signature (can be in paper or digital form).
the data must be kept for three years and communicated electronically through the SES Hospedajes platform, or by using companies that automate this process such as Registro Parte Viajeros
Obligations of Royal Decree 933/202.
Royal Decree 933/2021 regulates the documentary registration and communication obligationsfor all natural or legal persons carrying out accommodation activities, both professional and private.
Among the main obligations are included:
- Register the data of all guests in a computer system.
- Keep the records for three years from the end of the stay.
- Transmit the data to the competent authorities within a maximum period of 24 hours from the guest’s arrival.
- Verify the accuracy of datacollected, verifying the identity document.
Remember that even owners who rent out in a way non-professional(for example, a tourist home managed occasionally) are subject to the obligation to communicate the travelers’ data.
Registro Parte Viajeros: the easiest and safest way to comply with the law.
Complying with regulations manually can be slow and prone to errors. That is why Registro Parte Viajeros has become one of the most complete and economical solutions to comply with the Royal Decree 933/2021.
This platform is responsible for the automatic submission of traveler reports to SES Hospedajes, simplifying the process so you can manage everything in minutes.
✅ Key benefits
- 💶 Very affordable price: from €2.50/month with annual payment or €3/month with a monthly plan.
- 🆓 7-day free trial.
- 🚫 No minimum contract period.
- 🔔 Automatic notifications if the customer does not file the report.
- 🔐 Sending encrypted PDFs with guest data.
- ✍️ Digital contract signing included.
- 📤 Automatic communication with the system SES Hospedajes.
In addition, its interface is very intuitive and designed for individuals, managers, and companies of the tourism sector.
📘Guide and downloadable template
Below you will find a guide and sample template for the 2025 guest registration form,available for Print or complete digitally. CLICK HERE
This document is provided as a baseline model, so you must adapt to the specific characteristics of each accommodation and its administrative situation (type of establishment, location, competent authority, etc.).
👉 Important:
This model does not replace in any case to official registration systems nor exempts them from compliance with the obligations established in the Royal Decree 933/2021.
It may contain errors or variations from the official forms, so it is recommended that you always verify the information before use.
To ensure regulatory compliance and avoid penalties, it is advisable to carry out the electronic registration and transmission of passenger data only through authorized or automated platforms such as:
- 🔗 Registro Parte Viajeros — with Direct integration with the SES Hosting system for the automatic and secure sending of reports.
- 💻Or through the official system SES Accommodation of the Ministry of the Interior, authorized to communicate electronically with the State Security Forces and Corps.
