Forgetting to register a guest is not just an administrative oversight; in 2026, with the full implementation of Real Decreto 933/2021 and the fines and sanctions from SES HOSPEDAJES, control systems are more automatic and strict than ever. At Registro Parte Viajeros, we explain how to avoid possible fines and sanctions from the Administration through impeccable compliance with the legal requirements established in current legislation.
Here is a detailed breakdown of the penalties and risks you face if you do not send the travelers’ report on time.
Fines and Penalties of SES HOSPEDAJES: The cost of not registering your travelers in 2026
The Spanish regulation, supported by the Ley Orgánica 4/2015 de Protección de la Seguridad Ciudadana, is very clear regarding the obligations of accommodation owners (hotels, tourist homes, campgrounds, etc.). Failure to comply with these obligations is divided into three levels of severity. Keep in mind that any failure by guests to send you the necessary data from the traveler registration form will always be the responsibility of the host:
1. Minor Offenses (from €100 to €600)
They are generally applied for errors of form or occasional delays.
- Delay in shipping: Exceeding the period of 24 hours from the start of hosting.
- Incomplete data: Send the report but omit non-critical fields (as long as it is not something systematic).
- Transcription errors: Minor mistakes when copying the ID card or passport data.
2. Serious Infractions (from €601 to €30,000)
This is where the financial risk shoots up. It is considered serious:
- Do not send the report: The complete omission of communicating a traveler’s data.
- Do not send the report: The complete omission of communicating a traveler’s data.
- Not keeping records: The law requires keeping the “Register Book” (in physical or digital format) for 3 years. Not having them available during an inspection is grounds for a serious sanction.
- Recurrence of minor errors: If you accumulate several delays or incomplete shipments after being warned.
3. Very Serious Offenses (from €30,001 to €600,000)
These penalties are uncommon for the small owner and are usually reserved for cases of:
- Resistance to authority: Repeatedly refusing to cooperate in an inspection.
- Intentional documentary falsification: Knowingly hiding the identity of wanted persons or massively providing false data.
The three “critical points” monitored by the authority
To avoid these fines, you must pay attention to the three pillars that the security forces will review in 2026:
| Critical Point | Legal Obligation | Risk of Fine |
| The Term | Maximum 24 hours after check-in. | Mild if it is punctual, Severe if it is systematic. |
| Accuracy | It must include payment and contact information (RD 933/2021). | Serious if mandatory data are missing from the new decree. |
| Storage | Keep the record 3 years. | Serious (up to €30,000). |
How to easily avoid these penalties?
Manual submission on the Ministry’s website is the fastest route to human error. Most owners who avoid fines in 2026 use automation tools that:
- They scan the ID/Passport: They avoid typing errors.
- Instant Shipping: As soon as the guest signs the digital form from their mobile, the data is sent to the authority.
- Instant Shipping: As soon as the guest signs the digital form from their mobile, the data is sent to the authority.
An important fact: The Spanish Data Protection Agency (AEPD) is also heavily fining (up to €70,000 in extreme cases) those who scan or photocopy the DNI unnecessarily or without security measures. Be careful how you store that information!
To avoid these penalties, use our Traveler Registration application, we provide you with a service that helps verify guest data without the need to save photos of the ID by scanning the MRZ code that all IDs and passports have and that only collects the data you need to send to SES HOSPEDAJES.
In addition, we automatically send the links for your guests to fill out the traveler form in the same welcome message. We send you a reminder if your guests have not filled out the form on time, avoiding fines and penalties from SES HOSPEDAJES and providing you with peace of mind.
