In vacation rental management, travelers’ plans do not always align. It is common for the booking holder to arrive on a Friday, but for their companions to join on Saturday or Sunday. This raises the question of how to register guests who arrive on different days.
How is this managed legally before the Ministry of the Interior? Here we explain the correct protocol to avoid violations with the Royal Decree 933/2021.
The golden rule: The actual start date
The regulation is clear: the register must reflect the reality of the accommodation. You cannot register someone on a date when they were not physically at the property.
- Common mistake: Registering the entire group with the booking check-in date (the first day). This is document falsification.
- The correct form: Each traveler must have an entry form with their actual date of entry.
Steps to manage staggered records
1. Identify the “Leader” and the “Companions”
Although they arrive on different days, they all belong to the same contractual relationship (the same reservation).
- On the first day, you register the holder.
- In the following days, register the companions as they cross the threshold of your door.
2. Generation of individual parts
Each person over the age of 14 generates their own entry report.
- If Guest A arrives on the 12th, their section will say “Check-in date: 12”.
- If Guest B arrives on the 13th, their part will say “Check-in date: 13”.
3. Sending to the authorities (24-hour deadline)
This is the critical point. You have 24 hours from when the guest enters to communicate their data.
Practical example: If an account holder’s friend arrives on a Saturday at 8:00 PM, you have until Sunday at 8:00 PM to submit their registration. It does not matter that general booking started on Friday.
How to do it on RegistroParteViajeros.com (Without complications)
Managing this manually on the police website is confusing. On our platform, the process is smooth:
- Dynamic registration link: Send the registration link to all guests. Each one completes it upon arrival or just before arriving.
- Individual validation: Our system automatically detects the date on which the guest checks in or the one you specify as “Check-in Date”.
- Reservation synchronization: Although they arrive on different days, the system groups them under the same reservation reference, keeping your logbook organized while strictly adhering to the individual dates.
Frequently Asked Questions (FAQ)
What about the release date? The departure date is usually the same for everyone if they leave together. If they also leave on staggered days, the record must reflect the scheduled departure date of each individual.
Do I have to make a new contract for each one? No. The vacation rental contract is unique for the reservation, but the traveler check-in sections are individual and mandatory for each natural person.
What if someone comes to visit but doesn’t sleep over? If they do not stay overnight (do not lodge), it is not mandatory to register them in the accommodation traveler report.
Conclusion: Control the flow, avoid penalties
Staggered check-in is one of the situations most closely monitored by inspections, as it is where the most “oversights” occur. Using a digital tool allows you to delegate this responsibility to the guest: you only verify that the number of registered people matches those inside the house.
Do you have a reservation with tickets on different days? Don’t complicate yourself. Set up your booking at registroparteviajeros.com, send the links, and let our system automatically handle the shipping dates for you.
Would you like us to help you set up notifications so that the system alerts you if any guest is missing from registration in a group booking?
