The traveler registration is the first legal step, but the check-in is the first emotional step. The difference between a host who simply “complies” and one who “enchants” lies in the details.
So that nothing escapes you, we have prepared this ultimate welcome check-list. A guest who feels well received is a guest who takes care of the home and leaves positive reviews. Getting 5 stars sometimes depends more on the little details.
Be prepared (24-48h before)
Before the bell rings or the guest arrives at the door, the work has already begun:
- Arrival confirmation: Check the check-in time and make sure the guest has the access instructions (Google Maps, lock codes, or meeting point).
- Digital pre-registration: Send the link from registroparteviajeros.com so they can fill in their details before arriving. This avoids awkward paperwork upon entry and allows you to spend that time giving local recommendations.
- Check your supplies: Make sure there is enough toilet paper, soap, trash bags, and coffee pods.
Make a Good First Impression
As soon as they open the door, guests look for things that catch their attention; the first few minutes after entering your accommodation are the most important:
- Air conditioning: Adjust the temperature (air conditioning or heating) 30 minutes before so that the environment is perfect.
- Smell of cleanliness: Proper ventilation and a mild scent make the difference.
- Welcome kit: A local touch (a bottle of wine, typical sweets, or simply a personalized map) creates an immediate connection.
Have the Essential Information and Internet Connection Ready
The first thing guests usually do is look for the WiFi address and what possibilities the accommodation offers them. Remember: a connected guest is a happy guest:
- WiFi visible: Place the QR code or WiFi password in a prominent place (framed in the living room, for example).
- House manual: Brief instructions on how the air conditioning, the TV, if you have streaming services for guests, the coffee maker, or the washing machine work.
- Emergency numbers: Clearly indicate the emergency contact and your own assistance phone number.
Quick Checklist of Essential Items
| Stay | Key Elements |
| Bedroom | Impeccable bedding + extra pillows |
| Bathroom | Soft towels + Hair dryer + Basic grooming kit |
| Kitchen | Oil, salt, sugar + Complimentary water in the fridge |
| Entrance | The Logbook or access to digital check-in |
Legal Compliance (Seamless)
The moment of identification doesn’t have to be cold or bureaucratic. Do it with our website or app and save time, making a good first impression.
- Quick scan: If they haven’t done the prior registration, use a tool that scans the ID/Passport in seconds. Avoid keeping the original documents; it creates distrust and is illegal.
- Digital signature: Makes it easier to sign directly on your mobile or tablet screen. It is modern, ecological, and professional.
The Closure: Local Recommendations
Be their personal “guide”, nowadays it is very important that your guests feel they are given complete service, differentiate yourself from the competition by providing them with information about those things that matter most to newly arrived travelers, where they can eat and get the first things they need to settle in:
- Recommends that restaurant that doesn’t appear in the typical guides.
- Indicate where the nearest supermarket or the on-call pharmacy is.
Pro Tip: Automating the submission of data to the authorities takes a weight off your shoulders. While you ensure the guest has clean towels, Registro Parte Viajeros takes care of making sure your business complies with the law automatically.
