Are you looking for information about «ses hospederías»? You are probably referring to SES Hospedajes, the official platform of the Ministry of the Interior for traveler registration in Spain. This confusion is extremely common among tourism accommodation managers, but it is essential to know the correct name of this mandatory system since December 2024, as non-compliance can result in fines of up to 30,000 euros.
SES Hospederías or SES Hospedajes? The confusion explained.
The official platform is called SES HOSPEDAJES (not “hospederías”), and it was developed by the Ministry of the Interior to centralize the registration of travelers throughout Spanish territory. The term “ses hospederías” comes from the old system of the Guardia Civil, known as “aplicación hospederías,” which stopped functioning when SES Hospedajes was definitively implemented on December 2, 2024.
What changed?
| Before (2024) | Now (from December 2024) |
|---|---|
| Guardia Civil Lodging Application | SES Lodgings of the Ministry of the Interior |
| Webpol of the National Police | Unified system in SES Hospedajes |
| Decentralized systems by region | Centralized platform for all of Spain |
| Manual sending to different organizations | Single sending to SES Hospedajes |
For years, managers sent traveler reports through the “hospederías application” or Webpol, depending on their geographical location. Since December 2024, everything is concentrated in SES Hospedajes, except in the Basque Country and Catalonia, which have their own systems.
Key point: If someone talks to you about «ses hospederías», they are referring to the old system. The current platform is SES Hospedajes, and all search terms, procedures, and official communications must use this name
How the travelers’ entry report works
The traveler entry form is an official document that records information about both the accommodation and the guest. It is mandatory for all lodging establishments in Spain: hotels, hostels, rural houses, holiday flats, tourist apartments, and campsites.
Data you should collect
From the traveler:
- Full name and both last names.
- Sex, nationality, and date of birth.
- Number and type of document (DNI, passport, TIE, NIF)
- Place of habitual residence.
- Includes children under 14 years old obligatorily.
About the accommodation:
- Full address of the property.
- Exact dates and times of entry and exit.
- Reservation number and payment method
- Transaction amount.
The report must be signed by all guests over 14 years old, digital signatures with electronic certificate being accepted.
Legal obligations: What you need to know
All tourist accommodation managers have the legal obligation to create and report check-in records within the first 24 hours from the guest’s arrival. This obligation applies to both professionals and non-professionals, with non-compliance being penalized with fines ranging from 100 euros (minor infractions) to 30,000 euros (serious infractions).
Main obligations:
- Complete the entry form with the required data.
- Obtain guest signature.
- Send electronically to SES Hospedajes within a maximum of 24 hours.
- Keep records for a minimum of 3 years.
- Keep computer records (only if you are a professional).
The Ministry of the Interior has already initiated sanctioning proceedings in 2025 against establishments for non-compliance with these obligations.
Telematic Submission to SES Accommodations: Step by Step
Step 1: Register
Access the Ministry of the Interior platform with a digital certificate or Cl@ve PIN. Provide the establishment’s tax data, full address, and tourist license number. You will receive the registration number, landlord code, and access credentials by email.
→ GUIDE: HOW TO REGISTER IN SES ACCOMMODATIONS?
Step 2: Enter guest information
At SES Hospedajes, select “Lodging Reservation” and enter:
- Information about the person who made the reservation.
- Complete information of all guests.
- Transaction details (payment method, amount).
Step 3: Submit on time
Send the data within 24 hours of the guest’s arrival. The platform will confirm receipt.
The problem: This manual process is tedious, prone to errors, and consumes valuable time, especially with multiple guests or properties.
The Solution: Automation with Traveler Report Registration
The manual submission of lodging reports consumes time and generates costly errors. Registro Parte Viajeros (registroparteviajeros.com) completely automates this process.
Two check-in options
In-Person Check-in: Guest scanning of a personalized QR code, or automatic scanning of ID/passport (MZR) using OCR technology on tablet or mobile. The system reads the document in seconds, completes all data automatically, and eliminates transcription errors.
Check-in Web: Sends a link to the guest to complete their registration from any device before arriving.
Main advantages
- Time saving: 1 minute per guest vs. 5-10 minutes manually.
- Zero errors: Automatic document reading without failures.
- No paperwork: 100% digital.
- Multidevice: Works on mobile, tablet, or computer without apps.
- Automatic sending: Direct communication to SES Hospedajes without manual intervention.
- Guaranteed compliance: All required data + shipping within the legal deadline.
Why choose Traveler Part Registration
It is not just automation: it is legal peace of mind and operational efficiency. Our system ensures that:
- You comply with Royal Decree 933/2021 without complications.
- You avoid fines for errors or delays.
- Enhance your guests’ experience with modern check-in.
- You save hours of administrative work every week.
- It works perfectly, without apps, from any device.
Specifically designed for the Spanish market, scalable from 1 property to multiple accommodations, and created for managers like you who need to comply with the law without stress.
Frequently asked questions about traveler registration.
Is "ses hospederías" the same as "ses hospedajes"?
No. “SES hospederías” was the old system of the Guardia Civil (2024 and previous years). Since December 2024, it is called “SES Hospedajes” and it is the only official system. If you find references to “ses hospederías,” they are old content. Always look for “SES Hospedajes” at the Ministry of the Interior.
https://sede.interior.gob.es/portal/sede/tramites?idAgrupacion=18
You may deny access to the accommodation. If false information is provided or there is complete refusal, both (guest and establishment) may receive fines of up to 30,000 euros
Should I register minors?
Yes, mandatory, including children under 14 years old. The data is provided by the accompanying adult, including the relationship.
What is the difference between "travelers' party obligations" for professionals and non-professionals?
| Appearance | Professionals | Non-Professionals |
|---|---|---|
| Create parts | ✅ Required | ✅ Required |
| Computer record | ✅ Mandatory | ❌ Not mandatory |
| Data to communicate | Comprehensive (includes transactions) | Basic (guests only) |
Travelers Part Registration
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