If you manage a tourist accommodation in Spain, you know that “Checking-in” is much more than handing over keys; you need to know how to manage the Traveler Registry in Spain. Between RD 933/2021, the Organic Data Protection Law (LOPD-GDD) and the General Data Protection Regulation (RGPD), the collection of identity data has become a legal minefield.
How can you securely collect and store your guests’ data and comply with the law at the same time? Here we explain the keys and how Registro Parte Viajeros does it for you.
Manage the Traveler Registry in Spain
Since the approval of Real Decreto 933/2021, the obligations to send traveler records to the Guardia Civil and the Policía Nacional have been replaced by sending through the Ministry of the Interior’s SES HOSPEDAJES platform. This obligation requires registering on the platform to obtain a establishment number, a landlord code and a platform user.
After obtaining this data, you can start filling in the 17 mandatory data fields of the travelers; the large amount of data to be collected makes it difficult to manage the Traveler Registry in Spain.
The Challenge: Why isn’t one photo via WhatsApp enough?
Many owners make the mistake of requesting photos of IDs through unsecured channels. This is a critical risk for three reasons:
- Lack of Security: Images remain on personal devices or unencrypted servers.
- Non-compliance with RD 933/2021: The regulation requires immediate and structured communication to the authorities (SES.HOSPEDAJES).
- Serious Penalties: Fines for poor management of sensitive data can be astronomical.
The Solution: Traveler Log Sheet
To sleep peacefully, you need a system that is a security bunker and, at the same time, an agile tool. This is how Registro Parte Viajeros transforms your operations:
1. Encrypted and Automated Data Capture
Forget paper and photocopies. Our platform allows the digital scanning of identity documents. Data is transmitted using end-to-end encryption protocols, ensuring that sensitive information never falls into the wrong hands.
2. Strict Compliance with the GDPR
We don’t just collect the data; we manage it legally.
- Informed consent: We include the necessary legal clauses at the time of signing.
- Limited storage: We keep the data only for the time legally required by citizen security regulations, automatically deleting it afterwards to comply with the principle of “data minimization”.
3. Direct Connection with the Authorities
Complying with Spanish law means reporting to the Ministry of the Interior. Registro Parte Viajeros automates this submission, generating the entry report and sending it securely to the corresponding platforms (such as the Ministry of the Interior’s new data center).
| Feature | Traditional Method | Travelers Part Registration |
| Data Security | Download (Paper/WhatsApp) | High (High security encryption) |
| Management Time | 15-20 min per guest | Less than 2 minutes |
| Risk of Fines | High (fines between 601 and 30,000€ | Minimum (Full compliance) |
| Guest Experience | Tedious and slow | Modern and agile |
Take the leap to professional management
Don’t let bureaucracy or fear of sanctions hold back your growth. With Registro Parte Viajeros, you turn a legal obligation into an invisible, fast, and above all, 100% secure process. Managing the Traveler Registry in Spain is simple with Registro Parte Viajeros, register on our platform and use our free trial. Explore with our virtual assistant, enter the SES HOSPEDAJES data and your property’s data, and send the links to your clients at the push of a button, connect with your preferred booking platform, and send it with the welcome message. We send reminders to your guests to complete the legally required information and notify you if they have not yet filled it out.
Once the traveler report data is received, we will automatically send the data to SES HOSPEDAJES, leaving time to manage your business.
