Transform your hotel check–in.
Instant registration and automatic submission to the authorities.
Save time, eliminate errors, and comply with regulations without complications.
Offer your guests a smooth arrival experience without waiting. With our online check-in, your customers can complete their registration online before arriving at the hotel. Simply send them a personalised link, they enter their details from any device, and the system automatically manages the check-in at SES Hospedajes, complying with all current regulations.
Smooth check-in: Your guests arrive with their registration completed, allowing you to focus on offering a more personalised welcome.
No downloads, no complications: a simple link, accessible from your mobile, tablet or computer.
Multilingual experience: Interface available in Spanish, English, French, German, and more.
Automatic and secure management: Passenger reports are sent to the authorities immediately and without staff intervention.
Pensado para establecimientos que valoran el trato directo con el huésped. Un proceso rápido, cercano y sin complicaciones.
No investment in additional equipment:
All you need is a mobile phone. Scan your guests’ ID card or passport upon arrival and let the platform automatically capture all the data.
Immediate and secure transmission to SES Hospedajes:
Effortlessly comply with regulations: information is transmitted automatically and in seconds.
Fast and error-free check-in:
Optimise your reception, reduce waiting times and offer a flawless welcome experience.
QR check-in is the simplest and quickest way to register your guests on-site. No paperwork, no waiting, no mistakes.
Instant registration: Guests scan the QR code and check in within seconds.
No apps required: Works directly from the browser on any device.
Automatic multilingual experience: The interface adapts to the language of the guest’s device.
100% customisable design: Adjust the appearance to match your hotel’s visual identity.
Automatic submission SES Hospedajes: Guaranteed regulatory compliance with instant transmission to the authorities.
Keep track of passenger records effortlessly.
If a guest has not completed registration before arrival, you will receive an alert so that your team can contact them in time and avoid delays at reception or incomplete information.
Enable smart reminders (3, 2, 1 days before arrival…) to ensure that every guest completes their registration effortlessly.
If you have not yet done so, the system will continue to send the link automatically until you complete it.
It doesn’t matter which portal you use
Airbnb, Booking, Expedia, Vrbo…
We connect with all of them to centralise your bookings in a single dashboard so you can easily manage your hotel’s guest reports.
Create contracts tailored to your hotel, with your own terms and conditions. The system automatically generates the document in several languages, ready to share and comply with current regulations.
Simplifica la gestión legal de cada reserva y ahorra tiempo a tu equipo.
Your guests digitally sign the contract when they complete the online registration, from any device. You will automatically receive the signed document in PDF format.
Fast, secure, and completely legal.
Manage traveller reports or use the MRZ scanner to easily fill in the guest register.
Yes, guest registration is mandatory for hotels and other tourist accommodation in Spain, which must identify each guest and communicate their details to the authorities within the established deadlines to avoid penalties. This obligation is mainly regulated by Royal Decree 933/2021 and by the regulations on guest registers and check-in forms, which apply to both hotels and other professional accommodation establishments.
The main details: name, gender, nationality, type of document, document number, date of birth, address, telephone number, email address, number of travellers and dates of stay. Registro Parte Viajeros automatically captures all this information without errors, saving you time.
With Registro Parte Viajeros, you have three options:
Online check-in: You send a link. The guest completes the form on their mobile phone before arriving.
Check-in with QR: You place a QR code. They scan it and fill it in seconds, without apps.
Document scanning: Capture your ID card with your mobile phone. The system extracts the data automatically.
All of them automatically send the guest registration form to SES Hospedajes.
Penalties for non-compliance with legal obligations vary:
Minor offences (€100 – €600): Minor delays or errors.
Serious offences (€601 – €30,000): Failure to record, incorrect data or failure to retain data for 3 years.
Very serious offences (over €30,000): Forgery or repeat offences.
Yes, Registro Parte Viajeros is 100% compatible with Booking, Expedia, Airbnb, and other platforms.
You don’t need to change your operations. When you receive a booking, simply send the online registration link or QR code to the guest. The platform collects the data and automatically sends the report to the authorities.
Your hotel continues to manage bookings through its usual channels, without any complications.
The maximum time limit is 24 hours from the guest’s arrival, although ideally it should be sent before or at the time of check-in.
With Registro Parte Viajeros, shipping is automatic and immediate, without the need for your team to perform any manual tasks.
Registro Parte Viajeros is 100% GDPR compliant. All data is sent encrypted with a security password, ensuring the protection of your guests’ sensitive information. Only the hotel and the authorities have access to it.
In addition, we use advanced encryption in all communications between devices, servers, and the SES Hospedajes platform, ensuring that data is protected at all times.
Registro Parte Viajeros sends automatic reminders (3, 2, 1 day before arrival) for guests to complete their registration
If you do not do so, the system will continue to insist. In addition, your team may receive an alert one day before check-in to contact the guest directly.
Keep everything under control and avoid penalties for incomplete data.
Yes, absolutely.
Registro Parte Viajeros automatically detects the language of the guest’s device (Spanish, English, French, German, Portuguese, Italian, etc.) and adapts the form accordingly. Guests can change the language manually if they wish.
Perfect for hotels with a high volume of international tourism.
Yes. You can add your own terms and conditions (cancellation policies, damage policies, hotel rules, etc.).
Registro Parte Viajeros automatically generates the contract, which the guest signs digitally during online check-in. Both parties will receive a PDF copy.
Furthermore, the contracts are available in multiple languages.
Automating check-in with Registro Parte Viajeros enhances the guest experience and improves your ratings on Booking, Expedia, and other portals:
No waiting: Register your details before you arrive or in seconds using QR.
More convenience: Everything from your mobile phone, no paperwork required.
In your own language: Automatic multilingual forms.
Optional remote check-in: Less contact and more autonomy.
Professional first impression: Your hotel conveys innovation, speed and efficiency from the very first moment.
No. Registro Parte Viajeros offers fully transparent plans tailored to your hotel’s booking volume and needs.
Everything is included in your chosen subscription: online check-in, QR codes, document scanning, reminders, contracts, automatic sending to SES Hospedajes, and support.
No surprises or extra charges.
The savings in time, errors and potential penalties more than offset the investment.
No, not at all. Registro Parte Viajeros is designed to be intuitive and easy to use, even for teams with no technological experience.
The initial setup is guided step by step, and then you just have to send the link or show the QR code to the guest. The platform takes care of the rest automatically.
In addition, you have a Guide – Tutorial to make getting started even easier 😊
And, of course, technical support in Spanish whenever you need it.
Yes. Royal Decree 933/2021 applies to all tourist accommodation in Spain, regardless of the nationality of the guest or the establishment. All guests, whether Spanish or foreign, must register their details, and the hotel is obliged to send them to the authorities.
Registro Parte Viajeros is multilingual and automatically adapts the form to the language of the guest’s device, making the process easier for international travellers.
Registro Parte Viajeros is your solution for automatically complying with regulations, saving time, and providing your guests with a modern experience. Compatible with Airbnb, Booking, and any other platform.
Automate the entire process from the outset. No expensive equipment, no complications.
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