Traveler registration for hostels and lodges: Fast and automatic check-in

Yes. Royal Decree 933/2021 requires all hostels, shelters, youth hostels, and pilgrim hostels to register their guests and report the data to the Ministry of the Interior through SES Hospedajes (or autonomous systems in Catalonia and the Basque Country) within a maximum period of 24 hours.

Non-compliance will result in fines ranging from €100 to €30,000.

This obligation applies even if the guests are in shared dormitories.

A hostel/albergue is an economical accommodation with shared bedrooms (mixed, women only, men only), common bathrooms, and kitchen.

A hostal is a small hotel with private rooms, but without shared dormitories.

A hotel offers private rooms with en-suite bathrooms and additional services (pool, gym, restaurant).

A pilgrim hostel is similar to a hostel but located on pilgrimage routes.

Everyone is required to register travelers.

You must collect full name, surnames, type and number of identity document (DNI, passport, NIE), date of birth, nationality, full address, check-in and check-out dates, and total number of travelers in the shared room.

If there are minors, you must register the responsible person/guardian and their relationship with the minors. The responsible person must digitally or physically sign the entry form. In mixed dormitories, it must be clear which guests share a room.

Royal Decree 933/2021 specifies 21 minimum data per adult guest.

With Registro Parte Viajeros, the system automatically captures all this information by scanning the DNI or through an online form, minimizing errors and saving time.

Minors (persons under 18 years old) must be registered just like adults. However, if the minor is a guest of a group, it must be clear who the responsible adult is. Everyone over 14 years old must digitally sign the entry form, including minors. Guardians must also sign. It is important to document the relationship (father, mother, guardian, group monitor, etc.).

With Registro Parte Viajeros, the system guides this process to avoid legal omissions in the documentation of minors.

Penalties for non-compliance with legal obligations vary:

• Minor offences (€100 – €600): Minor delays or errors.

• Serious offences (€601 – €30,000): Failure to record, incorrect data or failure to retain data for 3 years.

• Very serious offences (over €30,000): Forgery or repeat offences.

Yes, Registro Parte Viajeros is 100% compatible with Airbnb or Booking.com among others.

Booking data is synchronized automatically, preventing duplicates and facilitating centralized management of your traveler reports even if you rent through multiple channels. You only need to connect your account once.

Traveler Registration Form complies 100% with GDPR and LOPD. All data is sent encrypted using an encryption password, protecting your guests’ sensitive information. Only you and the authorities access the data.

Also, we use advanced encryption on all transmissions between devices, servers, and the SES Hospedajes platform. Your information is protected at all times.

Traveler Report Registration sends automatic reminders (3, 2, 1 day before arrival). If you do not complete the registration, we will keep insisting and can notify you one day before so that you can contact the guest directly.

Upon arrival, if you have not yet completed the registration, you can do so in person by scanning your document at reception. If this is not done either, your hostel violates the regulations.

The automatic alert and reminder system prevents this scenario, especially important in shelters with a high turnover of guests.

Yes, absolutely.

Traveler Part Registration automatically detects Spanish, English, French, German, and more languages. The check-in form automatically adapts to the guest’s device language, which is especially important in hostels and lodges with international clientele of backpackers and young travelers.

The traveler reports sent to SES Hospedajes are still in Spanish according to the regulations

Yes, absolutely. If you manage several hostels or shelters, you can administer them all from a single centralized account in Registro Parte Viajeros. You will receive alerts grouped by establishments, facilitating control and monitoring.

Yes. Add your own rules (cancellation, damage, cohabitation, etc.). Registration Traveler Section generates the contract automatically. Your guest signs it digitally when they check in, and you both receive a PDF copy. Contracts are also available in multiple languages.

The check-in automation with Guest Registration significantly improves your travelers’ experience and ratings on Airbnb, Booking, etc.:

• No waiting: Register your details before you arrive or in seconds using QR.

• More convenience: Everything can be done from your mobile phone.

• In your language: Automatic multilingual forms.

• No unnecessary contact: You may check in remotely if you prefer.

• Professional first impression: You convey modernity and efficiency from the very first contact.

No. Registration Part Travelers offers clear and adapted plans to the volume of bookings. Everything is included in the subscription you choose: online check-in, QR, scanning, reminders, contracts, automatic sending to SES Lodgings and support. No surprises. The time and fine savings compensate the investment.

No, not at all. Registro Parte Viajeros is designed to be intuitive and easy to use, even for people with no technological experience
.The initial setup is guided step by step, and then you just have to send the link or show the QR code to your guests. The platform does the rest automatically.

If you need it, we have a Guide – Tutorial to make it even easier for you 😉

We also offer technical support in Spanish.

Yes. The Royal Decree 933/2021 applies to all tourist accommodations in Spanish territory, including hostels and shelters, regardless of the nationality of the owner or the guest.

If you are a foreigner and manage a hostel in Spain, you must also comply with the traveler registration.
Registro Parte Viajeros is multilingual and automatically adapts to each traveler’s device language, facilitating a fast and error-free registration.

It’s very simple:

1. Access registroparteviajeros.com and create an account.

2. Set up your accommodation data and preferences (languages, reminders, contracts).

3. Choose your preferred check-in method (online, QR, or scan).

4. Invite your staff if you have employees.

5. Send the link or code to your guests.

6. The system automatically takes care of the rest.

In less than 30 minutes you have everything set up and running.
You have 7 days free to try risk-free.