Introduction
The DNI issue date is one of the data points that generates the most doubts when filling out forms in hotels and tourist accommodations. Although at first glance it seems like a simple piece of information, it is essential to verify the validity of the document and the authenticity of the information provided during check-in.
Automation systems like Registro Parte Viajeros are responsible for managing the automatic sending of this data, but for manual processes, it is vital that both guests and owners understand where to correctly locate this data to avoid errors in the registration.
What is the DNI issue date?
The DNI issue date (also known as the issue date) is the exact day on which the competent authority issued your National Identity Document. This data appears printed on the plastic of the card and is essential to determine the current validity of the document.
Basically, the DNI issue date marks the start of the document’s validity, while the expiration date indicates when it ceases to be valid.
Location of Information on the DNI
To find both the date and the issue number:
DNI issue date: It is located in the lower front area of the DNI, usually next to other administrative data.
Expedition number: It is an alphanumeric code that uniquely identifies the issuance file (not to be confused with the DNI number).
In the DNI 3.0 or 4.0 (electronic): The information also appears at the bottom left or right depending on the version.
Importance in Traveler Registration
The DNI issue date is a very useful piece of information in administrative contexts. Although it is not a strictly mandatory field in the official traveler report sent to the Security Forces and Corps, its correct validation is key.
This is where solutions like Registro Parte Viajeros add value: by automating the check-in process and document reading, human errors that often occur when manually transcribing confusing dates and numbers are minimized, thus ensuring:
That the document is in force.
The authenticity of the data provided.
A higher quality of information in internal systems.
Key Differences: Concepts You Should Not Confuse
DNI issue date vs. Expiration date
DNI issue date: When the document was created.
Expiration date: When it expires.
Example: A document with a DNI issue date of 03/15/2019 can expire on 03/15/2029.
Expedition Number vs. DNI Number
DNI Number: Your personal identifier (8 digits + letter).
Issue number: Different administrative code that identifies the physical support.
Identity Document Comparison
| Document | Validity | Where the date appears | Valid in registration? |
|---|---|---|---|
| DNI | 5-10 years | Lower frontal part | ✅ Yes |
| Passport | 10 years | Data page | ✅ Yes |
| NIE | Variable | Lower frontal part | ✅ Yes |
| Driver’s license | 10 years | Reverse | ⚠️ Depends |
Common Problems and Solutions
“I can’t find the issue date of the DNI”
Look at the lower front part. In old DNIs the location varies slightly, but it is always indicated under the word “EXPEDICIÓN” or “VALIDEZ”.
I confused the issue date with the expiration date
Remember that the DNI issue date is always the older of the two dates.
My ID is about to expire, can I stay?
Yes, you can stay as long as your ID is valid.
They ask me for the expedition number and I don’t know which one it is
It appears on the front, usually below the photo or on the side.
Regulatory Compliance and Registration
Accommodation establishments in Spain must carry out the registration of travelers in accordance with Real Decreto 933/2021.
Although the regulations do not explicitly require the DNI issue date when sending to authorities, its correct internal validation ensures more accurate and secure records. Specialized tools like Registro Parte Viajeros help to automate this compliance, handling the comprehensive management of entry reports without hassle for the owner.
Conclusion
Locating the DNI issue date is easy if you know where to look. Knowing this information, differentiating it from the expiration date, and knowing how to resolve common doubts will allow you to expedite any check-in process at hotels and tourist apartments.
Frequently Asked Questions
What is the validity of an ID card?
The ID cards issued to people under 25 years old are valid for 5 years. Those issued to people over 25 years old are valid for 10 years.
Is "issue date" the same as "date of issuance"?
Yes, they are synonyms. Both terms refer to the date on which the authority issued the document.
Can an establishment refuse me if my ID expires in two months?
No, your ID card is valid until the expiration date. An ID card that expires in two months is completely valid for registration.
What is the difference between DNI and passport for traveler registration?
Both are valid documents. The passport is also accepted for registration by travelers and has its own issue date.
Can I provide a photo of the DNI instead of the original?
It depends on the establishment. In digital registration systems, it is common. In face-to-face reception, many prefer to see the original document.
Where can I check my DNI if I don’t have it on hand?
On the National Police website, you can check your ID data using your identity number.
Is the ID card from my country of origin valid for staying in Spanish accommodation?
No, you must have a Spanish DNI, passport, or valid residence document in Spain.
Can I stay with an NIE instead of a DNI?
Yes, the NIE (Foreigner Identification Number) is valid and has its own issue date.
How long does it take to renew an ID card?
The process usually takes between 1-2 weeks depending on the police station and the demand.
